A large number of employees are not happy at their workplaces. This is because they are overworked, underappreciated and underpaid. However, managers can help in lowering the number of unhappy employees by creating a working environment that focuses on happiness and positivity. This is possible by scheduling employees effectively. Below are tips to help in your scheduling issues.
Pay attention to those who abuse the schedule. Schedule abuse occurs in various forms and the role. An employee who is considered a schedule abuser is one who frequently gets off work early or one who is not available during days that are close to the weekend. Employers also can abuse schedules by making last minute changes and cancelling shifts. Schedule abuse can affect the productivity of employees.
You need to make sure that staff who are on-call know the deal. Ask on-call staff to work when there is work and don’t call them in when there is no work. This way you won’t waste money on staff who are not necessary. They need to be content with such a deal from the start.
Ensure you publish the schedule on time. It can be frustrating for employees to get last minute schedule. Predictability helps in creating of plans. The schedule needs to be communicated in advance. Two weeks is recommended so that every person can plan effectively. This increases satisfaction at the workplace.
Also, consider forecasting ahead of time. Take a look at the busier time so that you can plan your workforce properly. There are busy periods that will need extra staffing such as weekend and public holidays. By looking ahead you are able to plan accordingly.
You should evaluate the staffing levels on a consistent basis. There are times when you will repeat the same schedule week after week. This is especially if the workforce is happy with it. However, you should asses it regularly. This way you will not be caught off guard by a slow or busy period.
The schedule should be predictable and flexible. Employees will need to swap shifts. Having a schedule that is open to change is vital. However, the change should not be constant so that the staff may stay on the right track.
It is important you create an atmosphere of communication. Quality communication is important in your teams. This way everybody will know what to do and by when. A schedule will function well if there is proper communication.
In addition, the schedule should be easily accessible to everyone. A large handwritten paper at an obvious spot is necessary. Also, ensure you send emails to all the workforce as well. Everyone will access the schedule.